A quick and easy Warehouse insurance solution

With this collaborative solution from Bunge and AON you can quickly and easily take risk off the table and insure your shipments on single trip basis. This gives you more flexibility for your business and gives you the opportunity to choose what you want covered and when you want it covered

Cover your cargo on the go effortlessly with any smart-device from an extensive list of commodities, whether it’s moved via land, air or sea.

Warehouse Risk Assessment

 Insuring Office:    (AIG office and name underwriter) 
Insured:             (company, name, contact details) 
Broker:             (company, name, contact details) 
Warehouse Address:    
Date(s) of Inspection:               
Persons in Attendance:    
Reference No.:                
Scope of the Assessment:  This facility was visited to undertake a risk assessment of the fire, security and associated perils for insurance purposes. The purpose of the assessment was to assist in the identification and mitigation of hazards and exposures that could lead to the loss of assets. 
Report issued by:  
Section A – General Conditions
1.    Overview of facility and general operations:  Description of locationLine drawing of the site attached (Yes/No)Description of products stored, processed or manufactured at this locationDescription of the operations in this facility 
2.   Type of inventory system used: Manual, scanning  Interfaced with the assured’s system 
3.    Maximum value of insured goods stored: 
4.    Description of Inbound Shipments:
(type of items, packaging, frequency, mode of transportation, shipping terms, type of risks, security procedures, control by assured)		 
5.    Description of Outbound Shipments:
(type of items, packaging, frequency, mode of transportation, shipping terms, types of risks, security procedures, control by assured)		 
6.    Values for inbound and outbound shipments: 
Are loaded trailers or containers ever stored overnight or over weekends in the yard? If so, scope of security? 
8.    Year the site constructed: 
9.    Days and hours of site operation: 
10.  Facility owned or leased: 
11.  Is the owner of the facility pro-active in carrying out repairs and maintaining the premises? 
How long has the assured been here and how long do they intend to stay? 
13.  Full or shared occupancy? 
14.  If shared, describe, in general terms, all other operations sharing the facility and the percentage shares of occupancy: 
15.  Details of Workforce:Number of employeesAre part time or temporary employees used (describe) Background checks of full time and temporary employees are conducted and by whom 
16.  Do new employees have a formal indoctrination when joining? Documentation?        
17.  Does the site have an emergency ‘lock-down’ procedure and checklist for normal shutdown (describe or attach)? 
Catastrophic Exposures:Is the site exposed to any natural hazards (flood, earthquake (building code), hurricane, snowstorm, volcano, wildfires, tsunami, etc.)? If yes, describe. 
19.  Are there any other perils that could affect the site (liquid, smoke, vandalism, explosion, aircraft, vehicle, subsidence, riot, condensation, pests)? 
20.   Does the facility have a business interruption plan in place to keep operations going in case of fire, flood, loss of power, loss of communication, etc?. 
21. Certification:Is the warehouse certified by TAPA (A, B C or not certifiable)If so, then at what levelIf not, then what level would you expect 
22.  Is the facility certified by ISO?  If so, under what standard. 
23. Certification of management company:Is the company managing the warehouse certified by C-TPAT (USA), AEO (Europe), PIP (Canada) or an equivalent programIf so, level of certification 
24a. Where are customer contracts, checklists and maintenance reports stored?24b. Is there back-up? 
25a. If this is a third party facility, who provides warehouse keeper’s liability coverage?26b. Any outstanding risk improvements? 
27a. Who provides property insurance?27b. Any outstanding risk improvements? 
28.   Has this facility suffered any claims/incidents (including those less than deductible)? 
Customer Profile
Customer & 
stock type		Estimated value of goods (US$)Is there a written contractDetails of liability for loss/damage of goods(Standard trading terms)Has the customer visited the site?Any O/S issues?
  Yes/No Yes/NoYes/No
  Yes/No Yes/No Yes/No
  Yes/No Yes/No Yes/No
Section B – Exterior and Construction Inspection
Describe the surrounding area:   
Estimated distance to surrounding buildings: 
If <10m or 30 feet, then advise occupancy, fire detection & fire prevention of other building(s).		  
Describe the fencing:  Type & conditionRegular checks & records maintainedIs it kept clear of debris/brush?    
4.   Describe the exterior lighting:Does it cover the fence line?Does the lighting appear to be sufficient to allow for clear CCTV images?   
5.    Describe access and egress from the grounds around the facility:  Gates & locksVisitor controls (grounds access)    
6a. Is there a guard service?6b. Describe: e.g. is it contracted by the assured, facility owner or management?   
Is employee parking separated from the building? 
8a. Describe the appearance of the grounds.8b. Do bushes, trees or geography limit visibility of the facility from the surrounding area?  
How are goods loaded on to vehicles – forklift, pallet jacks, by hand, by crane, etc.? 
10.  Loading/discharge mode and number       (loading docks, inside plant, outside plant, etc) 
11a. Are the docks equipped with dock locks to secure trailers to the docks?11b. Are dock doors locked when not in use11c. If dock door is left open and not in use, is visibility through the door otherwise limited    
12.  Describe the “man” doors into the warehouse: ConditionWeather channel aboveAre doors alarmed  (type of alarms)Evidence doors are ever propped open or used for cigarette breaks 
13.  Detail of construction: type/condition:RoofWallsFloorIs the property and storage built to relevant earthquake codes and standards?      
14.  Floor area (square feet or meters) broken out by office and warehouse space:Office:              Warehouse:     
15.   Are there any highly flammable materials, such as sandwich panels, used in the construction of the building? 
16a. Does the warehouse keeper carry out self-inspection checks on a regular basis – do they have a form for this?16b. Are records maintained?    
Section C – Access and Access Controls into the Facility
Describe visitor entrance, control and escorting     procedures.   
Describe employee entrance procedures.    
Describe driver entrance, control and escorting procedures.   
How is access between the offices and the warehouse space controlled?  
Are guards and/or receptionists at entrance points advised as to terminated employees, possible employee violence risks, etc.? 
Uniforms:Do employees wear uniforms?  (describe)Do those uniforms differ between full time, office and temporary employees?  (describe)   
Section D – Warehouse Operations
Are any flammable goods stored in the warehouse?  Provide details.  
Describe any aerosols and/or lithium batteries stored and precautions taken. 
3.    What is the maximum height to which cargo is stored?  
4.    What minimum distance is maintained between the roof and the cargo? 
5.    Are goods stored flat on the floor, on pallets, on racks?  Describe. 
6.    Racking:Type of rackingChecks carried out Rated load displayedAny damages Method of repairing (Is welding used?)Are the racks protected with end caps, posts or other methods 
7.    Number of rows in racks? 
       Describe whether single rows, double rows.		 
8.    Width of aisles:       Are aisles kept clear?    
9.    Ventilation (Good, Average, Poor) 
10a. Are any goods stored in the open air (i.e. exposed to wind, rain, etc.)? 10b. If so then provide details.   
11a. Where are empty pallets stored?11b. Are checks carried out for damaged pallets?11c. Does pallet storage meet NFPA standards?  
12.   How far (kms/miles) to the nearest river, canal, lake or coast line? 
13a. Has there ever been a flood in the Warehouse?         If “Yes” provide details and the below information:13b. What is the flood zone rating for the location?13c. What is the floor elevation above ground level?13d. Are there draining gullies/tanks?13e. Are they maintained?13f. Is the stock owner aware if there has been a previous flood?       
14.  Housekeeping in the warehouse: (include waste disposal, subcontracted or own personnel)  
15.  Electrical system:Apparent condition of electrical systems Who is responsible for checking/maintaining the electrical system?What periodical checks are carried out?     
16.  Is there an accident/loss investigation procedure/ 
17.  Smoking regulations (enforced, signs, action taken, dedicated areas, butts): 
18.  Type of heating, ventilation & AC systems (central, package, electric, gas, steam, etc.):  
19.  Specific emergency power supply (back-ups for CCTV, alarms, fire detection, PC’s, lights etc)  (check for age and function): 
20a. Does the building have a general systems back-up generator – what does it power?20b. How often is it tested?   
Internal lighting satisfactory for working     conditions and CCTV coverage 
22.   What type of fork lifts are used (electric, gas, Diesel, propane)? 
23.  ForkliftsWhere are the fork lifts recharged/refuelled (min. clearance of 2m (or six feet) from stock)?What qualifications do fork lift drivers have?Who maintains the forklifts?Is there a forklift daily checklist?Records maintained?       
24.  Mobile cranes (if in use):  age, condition, maintenance, records and certification details: 

Section E –  Fire Protection 
Details of Automatic Sprinkler Systems:Wet or dry% providedDescribe any unprotected areas in the facility Is any insured cargo unprotectedTank details & tank inspectionFire pump details Design density if availableIs sprinkler system linked to the alarm system and is that system monitored 24/7Flow tests last carried outAuto alarm testedAre valves chained open or provided with valve tamper indicators?            
2a. Has a fire risk assessment been completed on this building (possibly by property insurer)?2b. If so, by whom and when?2c. Have the local fire dept. inspected the premises?2d. Is there a documented impairment system?     
What is the combustion rating of the cargo stored in the facilities in accordance with NFPA 13 or equivalent? (There may be more than one rating, depending upon the cargo.)Class I (non-combustible product on combustible pallets)Class II (class 1 with combustible packing)Class III (combustible commodities inc. plastics)Class IV (plastic material, above average heat release)         
4.    Does the sprinkler system appear adequate for the product in storage? 
5.    If there is a wet sprinkler system then what cold weather precautions are taken in case power and heat are lost to the site? 
6.    Details of on-site firefighting equipment:        (Note specifically the condition and last inspection dates of fire extinguishers, hoses, or other equipment, and any additional protections provided to higher risk areas such as kitchens, furnace rooms, IT rooms and gas appliances)    
7a. Are manual pull fire alarms installed?7b. Do they go to an off-site central station?7c. Are there smoke/fire detection sensors?7d. Do they go to an off-site central station?    
8.    How often are alarms and equipment checked? 
9.    How many fire compartments are there and how are they separated (block fire wall, automatic doors or fire rated doors always kept closed)?  
10a. Distance (Miles/Km) to the nearest fire department:10b. Note whether full-time, part-time or volunteer.  
11a. Has there ever been a fire at this facility?11b. If yes, provide details.  
12.  Are there written hot work procedures in place? Attach copy.  
13.  Number of hydrants, location known and distance to hydrants: 
14a. Is fire extinguisher training conducted for all employees?14b. If not for all employees, who is trained  
15a. Are employees encouraged to report potential fire risks15b. What is done about potential fire risks   
16.   Is the fire detection and protection adequate 
17.   Is there adequate arson prevention in way of fences, lighting, CCTV etc.? 
Section F –  Cold Storage
How many reefer compartments and what are the square meters / feet per compartment? 
Are the reefer room completely separately built inside the facility (box in box construction) or is the external warehouse wall and roof also a direct part of the cold storage?  
Make & type of wall/roof insulation material : 
Floor pavement? 
Is the ground underneath the cold store floor heated? 
What are the reefer room temperatures settings?  
Description of products stored in the compartments: 
Are products stored in a racking system? 
a) Number of reefer compressors:b) Make & type:c) Cooling agent: 
Is the temperature monitored remotely and linked to an alarm system? 
Is there a generator back-up system in case of power loss? 
Is the fire suppression system designed to cope with fire in the cold storage area? 
Is there a regular maintenance program in place for the cooling or freezing equipment? Check records. 
Does the machinery appear to be clean and well maintained? If not describe the short coming.  

Section G:  CCTV, Intruder Alarm and Guard Systems
CCTV System 
1.     Does the facility have a CCTV system? 
2a.   Is the system actively monitored 24/7?2b.   If no, describe when monitoring occurs/by whom2c.   Are images recorded? if so, where/for how long? 
3.    Does the CCTV system cover the loading docks inside and out? 
4.    Who is responsible for maintenance of the system and how often is it checked? 
5.    Is the CCTV system linked to the intruder alarm system and, if so, in what way?  
Intruder Alarm and Access System 
 Is there an intruder alarm? 
Where are the alarm controls? (electronic controls box, not the keypad) 
8.    Provide a brief description of the alarm system – type of sensors (motion, infrared, vibration, beam, etc)   
9.    Is the alarm monitored 24/7?  Describe how the system is monitored and where.  
10a. How many false alarms in the last 12 months? 10b. Have excessive false alarms placed any restrictions upon police response?  
11.  What procedures are in place for response to alarm activation, power outage, telephone system failure or alarm failure – describe or attach copy? 
12.  Has the warehouse keeper liaised with the local police regarding their security, the norm for the area and intelligence? 
13.  Are the sides and roof of the building adequately protected from improper access? 
Guard Services 
14a. Is the guard service professional?14b. When are they on site?  
15.   Is the guard service retained by the warehouse operator?  If not, who retains and controls the guard service. 
16.  Are guards uniformed? 
17a. Are there written procedures for the guards to follow (post orders)?17b. Do they carry out hourly fire patrols?   
18.  If possible, observe guard operations – do guards appear to be properly following policies and procedures in the post orders? 
19.  Do the responsibilities of the guards appear reasonable? 
20.  Is the security provided by the guards adequate? 
Loss Estimates
What is the probable maximum percentage loss in case of failure of the entire fire extinguishing system, but considering public and other protections that may be in place?  
What is the probable maximum percentage loss if all fire protection is operational? 
What is the probable maximum percentage loss with a failure of the entire security system?  
What is the probable maximum percentage loss with all security operational? 

Criminal Activity Threat Assessment:  

Recommendations:  

The following Recommendations have been developed based on national and international codes and standards, best practices and/or sound loss control judgment.  Implementation of these recommendations will help to eliminate, mitigate or control potential losses.  These recommendations should be discussed with facility management in a wrap-up meeting after the survey is completed. 

Recommendations
NumberNarrative DescriptionCompliance Date
   
   
   
   
   
   
   
   
   
   
General Observations & Suggestions
NumberNarrative DescriptionCompliance Date
   
   
   
   

Narrative:  

The following narrative describes the overall impression of the facility, its strengths and weaknesses.  Scores reflect the overall impressions and identified threats.

Report Completed by:
Surveyor name:   
Telephone:   
Email address:   
Company:   
Date:   
Follow-up required?Yes/No, when?  

Documentation provided to the insured:

1.         Self-inspection checklist                Yes/No

2.         Hot work permit                             Yes/No

Photographs:

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